Inner Hero banner Image

Reporting Changes of Circumstances as a Skilled Worker Licence Holder

At Freeths, our immigration team understand that businesses holding a sponsor licence must comply with various sponsor duties, including the duty to report changes of circumstances. This responsibility is crucial to ensure that your business remains in good standing with the Home Office.

Why is Reporting Changes of Circumstances Important?

The Home Office requires sponsor licence holders to report any significant changes that might affect the sponsorship, eligibility, or compliance of the business or their sponsored workers. Failing to report changes of circumstances can have serious consequences for your sponsor licence and your sponsored workers. You may face compliance action from the Home Office, such as:

  • A suspension or revocation of your sponsor licence
  • A reduction or removal of your certificate of sponsorship (CoS) allocation
  • A civil penalty or criminal prosecution
  • A downgrade of your sponsor rating

Therefore, it is essential that you keep your sponsor licence up to date and comply with your reporting duties.

Key Points to Consider When Reporting Changes:

Types of Changes: A wide range of circumstances must be reported, including changes in your organisation's structure, personnel, contact details, and financial status. Some common examples include:

  • Any changes to your employee’s working circumstances.
  • Changes in ownership or control of the business.
  • Changes in the organisation's structure.
  • Relocation of your business premises.
  • Changes in the key personnel involved in the sponsorship.
  • Changes in the allocation of Certificates of Sponsorship (CoS).
  • Mergers and acquisitions involving your company.

Timeliness: Reporting changes in a timely manner is critical. The Home Office typically requires these changes to be reported within 10 or 20 working days from the date the change occurred. As a rule of thumb, if the change is in relation to the worker, then the time limit is 10 working days whereas if the change is in relation to the structure of the business, then the time limit is 20 working days. The business immigration team can advise fully on each case.

Accessing the Sponsor Management System (SMS): You can report changes through the Sponsor Management System, which is the online portal provided by the Home Office for sponsor licence holders. It's essential to keep your SMS account up to date and designate responsible employees for managing it.

Documents and Evidence: Ensure you gather all necessary documents and evidence to support the reported changes. This might include updated financial records, contracts, proof of a right to occupy premises, or any other relevant documentation.

Impact on Sponsored Workers: Understand how the changes may affect your sponsored workers. For instance, if your organisation undergoes a change of ownership, sponsored employees may need to be assigned a new Certificate of Sponsorship and apply for a new visa to be sponsored by the new entity.

Compliance and Legal Advice: It's advisable to seek professional guidance to ensure you are compliant with your sponsor duties. Freeths LLP can offer expert legal advice and assistance to navigate these complex immigration matters.

How Freeths Can Help:

As your partners in immigration, Freeths can provide invaluable support in reporting changes of circumstances for your Sponsor Licence. Our services include:

  • Expert legal advice on the specific changes your business needs to report.
  • Assistance in gathering necessary documents and evidence.
  • Filing the required reports through the Sponsor Management System.
  • Ongoing guidance and compliance monitoring to ensure your sponsor licence remains in good standing.

We understand that reporting changes of circumstances can be a complex and time-consuming process, especially if you have multiple sponsored workers or frequent and significant changes in your organisation. That is why we offer a comprehensive and tailored service that meets your specific needs and circumstances.

With Freeths by your side, you can focus on running your business while we handle the intricate details of immigration compliance.

Get in touch


  • JZ

    "The service you provided was perfect. I would definitely use your company again. Thank you"

    Junping Zhang

  • LC

    “The Business Immigration team’s support has been invaluable to the University over a number of years, and in particular lately on Brexit, enabling...

    Lisa Courtney, University of Leeds

  • "Excellent support from the Freeths team. They have been able to answer all of our queries and provide the best advice in the given situation."

    The Legal 500, 2024

  • "We have worked with Freeths for in excess of 20 years. They have taken time to fully understand our business, how we work and what our standards a...

    The Legal 500, 2023

  • “I have always been happy with the advice and support received.”

    Chambers & Partners, 2023

Related news & articles

1 of 1
  • News

    The Home Office accepts recommendations for improvements to the immigration system in the social care sector.

  • News

    Confirmation of the Skilled Worker Changes 2024

  • News

    Citizens Advice raises concerns about exploitation in the care sector

  • News

    Government Commissions Review of Graduate Route Visa

  • News

    The UK’s Wholly Digital Immigration System

  • News

    Update on skilled worker minimum salary increase

  • News

    Right to work penalties are set to triple

  • News

    Is this the end of the shortage occupation list

  • News

    UK government announces new measures to cut migration

  • News

    Digitalisation of the UK’s Immigration System - eVisa

  • News

    The Immigration Health Surcharge is set to increase significantly

  • News

    Penalties for employing illegal workers set to triple in 2024

Get in touch

Contact us today

Whatever your legal needs, our wide ranging expertise is here to support you and your business, so let’s start your legal journey today and get you in touch with the right lawyer to get you started.


Get in touch

For general enquiries, please complete this form and we will direct your message to the most appropriate person.